TOWN OF COLESVILLE BEST VALUE
LOCAL LAW NO.1-2013 Purpose.
The Town Board seeks to exercise the local option set forth in §103, Subdivision 1, of
the New York General Municipal Law, as amended by Chapter 608 of the Laws of 2011
and Chapter 2 of the Laws of 2012, which amendment authorizes the Town to award
purchase contracts and contracts for services subject to competitive bidding under
General Municipal Law §103 on the basis of either lowest responsible bidder or “best
value”, as defined in §163 of the New York State Finance Law. The “best value” option
may be used if it is more cost efficient over time to award the good or service to other
than the lowest responsible bidder if factors such as lower cost of maintenance,
durability, higher quality and longer product life.
Award based on low bid or best value.
The Town Board may award purchase contracts and service contracts that have been
procured pursuant to competitive bidding under General Municipal Law §103 by either
lowest responsible bidder or best value.
Applicability.
The provisions of this chapter apply to Town purchase contracts involving an
expenditure of more than $5,000 and Town contracts for services involving an
expenditure of more than $10,000 but exclude purchase contracts necessary for the
completion of a public works contract pursuant to Article 8 of the State Labor Law and
exclude any other contract that may in the future be excluded under state law from the
best value option. If the dollar thresholds of General Municipal Law §103 are increased
or decreased in the future by the State Legislature, the dollar thresholds set forth herein
shall be deemed simultaneously amended to match the new General Municipal Law
thresholds.
Standards for best value.
Goods and services procured and awarded on the basis of best value are those that the
Town Board determines will be of the highest quality while being the most cost efficient.
The determination of quality and cost efficiency shall be based on objectively quantified
and clearly described and documented criteria, which may include, but shall not be
limited to, any or all of the following: cost of maintenance; proximity to the end user if
distance or response time is a significant term; durability; availability of replacement
parts or maintenance contractors; and longer product life; product performance criteria;
and quality of craftsmanship.
Documentation.
Whenever any contract is awarded on the basis of best value instead of lowest
responsible bidder, the basis for determining best value shall be documented.
Procurement policy superseded where inconsistent.
Any inconsistent provision of the Town’s procurement policy, as adopted prior to the
effective date of this chapter by resolution of the Town Board, or as amended thereafter,
shall be deemed superseded by the provisions of this chapter.
Effective date.
This Local Law shall take effect immediately upon filing with the Secretary of State.
